A web portal for practice managers and GPs. It tracks sessions worked against each GP’s 12-month target, checks every leave request against the entitlement accrued so far, and warns you early when someone is falling behind.
A salaried GP owes a number of sessions a year. Practices track it by hand, so a shortfall is often found in March, when it is too late to fix.
Whoever approves a request rarely sees how much leave has actually been accrued by that date, or what the request does to the GP’s target.
A GP who never works Mondays loses out on most bank holidays. Counting in days hides this. Counting each GP’s own sessions makes it visible.
Every figure in the portal comes from the same calculation, based on each GP’s contract and working pattern. The dashboard, profiles, requests and reports can never disagree.
Contracted sessions come from the GP’s real working pattern on real dates. Only bank holidays that fall on that GP’s own working sessions are removed (or a fair pro-rata share, if the practice prefers).
We compare sessions delivered with sessions the GP could actually have worked so far. Leave taken late in the year no longer makes someone look ahead in September.
A request is checked against the balance accrued by its start date, minus leave already booked and pending. If it goes over, it is flagged as an advance for the manager to decide.
Delivered is sessions worked plus study, sick and other leave. The status comes from the projection, and the portal tells you how many extra sessions a month would close the gap.
Default thresholds. Each practice can change them in its settings.
Leave year 1 April 2026 to 31 March 2027, six weeks of annual leave, England and Wales bank holidays.
The practice manager’s morning view: who is on track, who needs attention, who is off this week and what is waiting for approval.
Everything about one GP’s year on one page, with the maths shown rather than hidden.
A weekly AM/PM grid generated from the GP’s working pattern. Confirm what happened, add extra sessions, mark sessions not worked.
GPs request leave by date and half-day. The portal counts only their working sessions and checks the balance before the manager sees it.
A month grid of every GP, split into AM and PM, so cover problems are visible before they happen.
A per-GP summary for any leave year, ready for appraisals, partner meetings and contract reviews.
AM and PM sessions, exactly as GP contracts are written. Half-day leave works naturally.
England and Wales, Scotland or Northern Ireland bank holidays, applied to each GP’s own working days, so part-time GPs are treated fairly.
April to March by default, or per contract. Previous leave years stay available in reports.
Different contract types in one practice, each with its own entitlement and pattern. Locums get paid leave only if the practice offers it.
Each practice has its own workspace, users, rules, logo and colours. A GP working at two practices can belong to both.
Sick leave is treated as health data: no free-text reasons are stored, only managers see leave types, and every change is audit-logged.
The practice sends its name, ODS code and number of GPs through a short form.
Your workspace is created with your leave year, rules and branding, and the practice manager is invited. You then add your GPs and their contracts.
Each GP gets an email invitation, sets a password and sees their own year straight away. Request access to begin.
Built on a mainstream PHP stack, so any Laravel developer can maintain it. The leave and session calculations are covered by automated tests, including part-time patterns, bank holidays and leave-year boundaries.
Tell us a little about your surgery. We set up your workspace, you invite your GPs.